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Dear colleague,
Welcome to the August 2009 issue of Te Puna News.
With this newsletter, we aim to keep you informed about the latest developments at Te Puna Subscriber Services and other interesting news from the National Library. This is part of our drive to ensure that you get the information relevant to you.
Among other articles, this issue looks at DigitalNZ; the newly launched FIND discovery service across national resources and work underway looking at a business case for a shared library management system for a group of interested public libraries.
In every issue, we will also profile a librarian. This time we introduce Lynn Benson, Manager of the National Digital Heritage Archive. She answers some of the questions she get asked about the Archive.
In the meantime, we hope you enjoy this newsletter. We want Te Puna News to be as useful and interesting as possible, so if you have any suggestions, please send us an email.
Warm regards,
Jenny McDonald
Manager, Customer Engagement
DigitalNZ – have a play!
DigitalNZ (http://digitalnz.org) is a collaborative initiative led by the National Library of New Zealand, Te Puna Mātauranga O Aotearoa, that aims to make New Zealand digital content easy to find, share and use. This includes content from government departments, publicly funded organisations, the private sector, and community groups.
Their recently launched new site, Make It Digital (http://makeit.digitalnz.org ) focuses on creating and sharing New Zealand digital content with users in two ways:
1. The Guides and Ask a Question sections are designed to help people who are trying to create new digital content or convert existing material. If you have questions on how to go about digitisation then this is the place where you can ask. DigitalNZ also hope that some of you will be able to share your expertise by answering others' questions, and helping to write and update the Guides.
2. The Voting section is a public forum for people to share their ideas for new New Zealand digital content, with voting and commenting functions. There are already some great ideas for digitising content that you can vote on –
for example, School Journal, New Zealand music artwork and Appendices to the Journals of the House of Representatives.
Please jump in and have a play - ask some questions, vote or nominate a subject for voting.
Osmosis Recommendations
Improvements to software, processes and the delivery of the Osmosis service to libraries by end of the financial year are among the recommendations of the Osmosis Pilot Project.
OSMOSIS allows libraries to effectively report and maintain accuracy of their holdings on the National Union Catalogue.
The Pilot Project (2008-2009) successfully developed the core processes and workflows to update and maintain library holdings on the Catalogue. The Osmosis Service will continue through 2009-2010 as a collaborative effort between the libraries who participated in the Project, TMQ Inc. and the National Library. The aim will be to implement the recommendations of the Pilot Project.
Report of 1 May TPSAC Meeting 2009
The Te Puna Strategic Advisory Committee (TPSAC) met via video and audio conference link on May 1st this year. This was the first of TPSAC’s virtual meetings, ably chaired by Sue Cooper, (Auckland City Libraries).
A packed agenda covered the following topics:
What’s happening with the National Library building redevelopment in Wellington: As part of Budget 2009, the Government confirmed funding for redeveloping the Library's Wellington building to ensure the long-term safety, protection and storage of New Zealand’s heritage collections.
We are currently working on developing the best option to meet these requirements. While we're doing this, our current services and collection access will remain the same. We expect to work through the options for the redevelopment and confirm our approach in September. For more information visit the National Library website.
Te Puna minimum cataloguing standards: A small expert working group consisting of cataloguers from the National Library, Universities of Auckland and Canterbury and Wellington City Libraries gave an update on the Te Puna standards review. More information on this initiative is available in this newsletter.under the heading Expert Working Group for Cataloguing.
Interloan: Now that TPSAC have merged with the Joint Standing Committee on Interloan (JSCI) the committee agreed that this newsletter would be a good forum to update members on the monitoring of the national interloan scheme.
OCLC Record Use and Transfer policy: A draft policy paper prepared by the National Library went to the OCLC Member Council meeting. The Council decided that a Record Use and Transfer policy is needed, 'but not this one'.
A detailed news release on the Members Council meeting can be found at http://www.oclc.org/US/EN/news/releases/200931.htm
It is also useful to listen to the video recording of Jennifer Younger, the Chair of the Record Policy Review Board. http://vidego.multicastmedia.com/player.php?p=v07n97t9
Library Systems in Collaboration (LSynCNZ ): introducing a shared system for public libraries
In 2008, the National Library commissioned a feasibility study to determine the viability of a shared library management system consortium for all interested public libraries.
The report concluded that it is definitely feasible for public libraries in New Zealand to share a library system.
Following on from the report the Library canvassed public libraries to determine the level of support for taking this to the next stage. Twenty-three libraries have made a financial contribution to progressing this work and the National Library has also committed funds. A full business case is being developed and the Association of Public Library Managers (APLM) (as banker) and the National Library under their Memorandum of Understanding are jointly managing the work.
The project will deliver an ownership and governance framework, business requirements, financial models and sufficient technical details to allow libraries to understand what they would be buying in to and receiving if they join the consortium.
The business case will investigate such functionality as:
· discovery (metadata harvesting; aggregation; search; retrieval and delivery; user interaction)
· federated searching
· link resolving
· Digital Collections (Library) Management
as well as the normal library management functions for circulation, bibliographic control and membership.
The steering group for the project is:
· Sue Sutherland – Deputy Chief Executive, National Library, project sponsor and chair
· Michaela Bodesheim – Library Manager, Buller District Council – APLM rep
· Christine Makumbe – LGNZ rep
· Barbara Garriock –President LIANZA – LIANZA rep
· Ian Littleworth – Manager, Nelson City Libraries – APLM rep
· Tony Murray – CFO, NLNZ – Financial manager/advisor
· Christine Pullar, - Hexad Consulting Group – independent analyst
· John Truesdale – project contractor.
EPIC seeks your e-resource recommendations
EPIC (Electronic Purchasing in Collaboration) is currently seeking recommendations from all New Zealand libraries about e-resources that they subscribe to as part of an EPIC administered sub-consortia.
EPIC has had a strong mandate from its members to expand the range of e-resources currently offered to the member consortium. Therefore, as well as continuing providing ’all of country access’ to products with wide multiple sector appeal, EPIC would like to provide members with additional content options tailored to specific interests and/or library sectors. EPIC intends to do this by negotiating and administering sub-consortia licences with e-resource vendors on behalf of smaller groups of interested libraries.
So far EPIC has had interest in a variety of tools and are currently short-listing from the initial recommendations to target vendors to negotiate with. They will be promoting these decisions very soon, via the EPIC website and listserv, the NZ-Libs listserv and contacting interest groups directly. So look out for these decisions - there may be an e-resource that you are interested in.
It is also not too late to recommend e-resources that you’d like EPIC to provide access to. If you would like to make a recommendation or for further information please follow this link http://epic.org.nz/nl/news.html or contact the EPIC office directly at epic@epic.org.nz or phone (04) 474 3058.
FINDING made easier
On 1 July, the National Library launched a discovery service, which is now available to the public, in beta form:
http://find.natlib.govt.nz/
This cross-collection discovery tool has been in the planning for some time, as part of the Library's 'Discover, Deliver, Interact' (DDI) programme. The Find site is the first piece of the DDI strategy. In addition to the new site, there is also an application programming interface (API) from the software. This allows flexibility in creation and support of new digital services. It also provides the ability to extend and adapt the finding of our collections from places beyond a web site such as mobile applications, Firefox plug-ins, or Google Gadgets.
Information currently in Find now includes:
· National Library of New Zealand catalogue
· TAPHUI
· Timeframes
· Publications New Zealand
· Index New Zealand
· Te Puna Web Directory
There is also some collaborative project information in Find such as:
· Matapihi
· findNZArticles
Find also provides a meta-search capability over other National Library digital services and subscription databases, for example the National Union Catalogue.
The National Library is investing in FIND because of the value of providing ready access for all New Zealanders to a significantly greater range of New Zealand resources.
Expert Working Group for Cataloguing
The Expert Working Group for Cataloguing has completed the minimum standards for cataloguing project as tasked by TPSAC in the meeting of October 2008. The final report will be discussed at the TPSAC meeting August 14, 2009. A second initiative is focussed on promoting and improving the use of OCLC cataloguing tools. Webinar training sessions should be held for New Zealand libraries late 2009 and early 2010.
In Profile – Lynn Benson
Lynn Benson - National Digital Heritage Archive (NDHA) Manager, National Library of New Zealand
What changes in the National Library’s collection development role have you seen in the last few years?
It is widely known that the National Library and Alexander Turnbull Library, National Library of New Zealand, are tasked with building, via legal deposit, donation and purchase comprehensive collections of published and unpublished materials to support research into all aspects of New Zealand life and culture.
Excitingly for us, in 2003 the National Library Act extended the legal deposit provision to include digital materials.
Increasingly the collection items being collected by the Library come in digital form and the Library is also undertaking programmes to digitise the library’s physical collections.
How does your job fit in with this extended role for the Library?
The National Digital Heritage (NDHA) programme has put in place systems and business processes to ensure that the Library could collect preserve and make accessible these digital collections. At its core the NDHA system provides staff from different parts of the library with the tools to acquire, process and store the digital collections. This will also empower more pro-active collection of digital heritage material, increasing the volume and ‘breadth’ of collections under the Library’s care. The NDHA also provides the Library with the functionality to preserve this material.
How can the public gain access to these digital materials?
The ‘born-digital’ and digitised collections of the Alexander Turnbull Library and the National Library of New Zealand are available via the OPACS - both the National Library Catalogue and TAPUHI (the catalogue for the Library's unpublished collections). For ‘born-digital’ and digitised materials you will see a link at the bottom of the descriptive record which, when selected, will display the digital objects. This material can also be seen via some of the Library's other sites such as FIND and Timeframes. All of these can be accessed via the National Library’s web site.
Are there any other things you think librarians might want to know about NDHA?
We have sometimes been asked whether some material collected by the Library has access restrictions applied to it. Part of the NDHA functionality is to ensure that the agreements around access rights made by the Library can be honoured. Consequently where access does have some restrictions, the NDHA delivery module will limit display. This material can either only be seen within the Library's reading rooms or requires donor permission before access is granted. In those cases where access is restricted, details can be seen in the descriptive record or a message will display when you select to view the item.
Is the NDHA project finished?
We are still in project mode and have another year to go until we have it all up and running.
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